Diputaci贸n de Barcelona
Diputaci贸n de Barcelona is a public institution that promotes progress and welfare in the Barcelona province. Part of a network of 311 municipalities, it supports a range of cultural initiatives and city services.
The Diputaci贸n acts directly on the territory provid-ing services and support (technical and economical), all of this in cooperation with the municipalities. The Diputaci贸n also collaborates in the management of several institutions, such as Museu Maritim de Barcelona, (MMB) Centre de Cultura Contempor脿nia, Institut del Teatre and others.
CHALLENGE
Ensuring data lives on into the future is critical as the information held by the Diputaci贸n supports the people鈥檚 rights, obligations or activities in the public environment. The cultural assets of the cities are also valuable to future generations and need to be preserved their use.
In 2003, the Diputaci贸n established the Municipal Archives Network (XAM), to encourage consistent management local (documentary) heritage and undergo a digital transformation process.
The network provided a single document management system, optimised resources for the city archives, enhanced the quality of services, facilitated the municipalities regulatory compliance, provided technical support for 82 cities and 145 cities adhered to maintenance program.
With such an effective program safeguarding written history for the present, Diputaci贸n de Barcelona also wanted to ensure the information would be safeguarded into the future.
With much of the collection already digitised, this included ensuring the data integrity over time, ensuring accessibility and authenticity of the data for future generations.
With the complexity of digital world, the preservation of people鈥檚 rights in the long term is an issue for municipalities. Piql鈥檚 solution gives the cities a tool to keep the data in their hands, ensuring its authenticity and integrity, applying the policies, standards and best archiving practices given by Diputaci贸 archivist and IT teams.
Mart铆 Pujol, VP of Diputaci贸 de Barcelona in charge of Cultural Affairs
SOLUTION
Piql offers the gold standard of digital preservation, ensuring future access, authenticity and data integrity for centuries.
Diputaci贸 de Barcelona trusted Piql to digitally preserve original historical records dating back as far back as 1845.
The project had a number of goals including the preparation of the preservation workflows, the selection documents for preservation, the metadata criteria for information retrieval, integration with existing applications and feasibility of the business case for municipalities.
Selected records for preservation included digitised documents and digitally born records of Plenary Acts from 1845-2005, Video-Acts from 2017 and electronic records stored in the City Council Record Management tool (Gestiona esPublico). Unique documents were also preserved from 1867-2008 that describe key events at LIinars such as the King鈥檚 Village Declaration and the Auditorium Project.
Able to manage all file types, meeting open source archival standards (both international and Spanish), never requiring data migration and guaranteed future access made Piql鈥檚 purpose-built technology an obvious choice.
Piql can be integrated into any system or network is now integrated with the content management system used by over 3,500 municipalities in Spain.
Diputaci贸 de Barcelona also chose to store their data in the safety of the Arctic World Archive, alongside other global treasures such as the National Archives of Mexico, masterpieces from Munch and Rembrandt, and ancient manuscripts from the Vatican.
The Diputaci贸 de Barcelona has already decided to extend Piql鈥檚 solution to another 5 municipalities. The project will start in early 2019 and will cover new Record Management integrations, different kind of cities (from very small villages to mid-sized cities) and different kind of documents.
Diputaci贸 de Barcelona will also provide preservation services to its network of municipalities within a Framework Agreement, offering the full range of Piql鈥檚 expertise.
